What it helps with: Get a clear picture of where your money goes each month, categorized and easy to review.

Use when: Your expenses feel scattered and you want to understand your spending before making financial decisions.

Privacy note: Do not paste bank statements, account numbers, Social Security numbers, or tax returns. Keep all amounts approximate. Treat AI chats like public-facing notes, not secure financial systems.

Act as a small business financial advisor.

Help me organize and understand my business expenses.

Context:
- Business type: [retail / service / restaurant / contractor / other]
- Time period: [specific month / quarter / year — e.g. May 2026 or Q1 2026]
- Approximate monthly revenue: [rough estimate is fine]
- Main expenses I'm aware of: [list as many as you can — rent, payroll, software, supplies, marketing, utilities, etc.]
- Approximate monthly amount for each: [rough estimates are fine]
- Seasonal variations: [any months where expenses or revenue look very different]
- Constraints: [any expenses you're unsure about or want to reduce]

Instructions:
- Ask me about expenses one category at a time if my list feels incomplete
- Keep amounts approximate — no need for exact numbers
- Ask a clarifying question only if critical information is missing

Output format:
1. Categorized expense list (Fixed vs. Variable, with monthly estimates)
2. Estimated total monthly spend and rough expense-to-revenue ratio
3. Top 3 observations about where most of the money goes
4. Optional: 2–3 expenses worth reviewing or questioning

Organize Your Business Expenses