AI Prompts for Small Business

What it helps with: Runs a structured weekly business review so you go into the week knowing exactly where you stand on cash, sales, and open commitments. Use w…

What it helps with: Turns your raw income and expense numbers into a clean narrative summary your accountant can actually use. Use when: You're wrapping up a mo…

What it helps with: Sharpen how you describe what you do, who you do it for, and why it's better — for your website, sales calls, networking events, and pitch d…

Conduct a SWOT analysis to help me think through a business decision or plan: What I'm analyzing: [new product or service / market expansion / business plan / n…

Create a launch checklist for a new product or service: Business type: [your industry or business category] What I'm launching: [name and brief description of t…

Help me build a competitive research framework for my business. I want a structured plan for how to research competitors myself — not invented facts about them.…

Brainstorm business name and tagline options for the following: What the business does: [describe your product or service clearly] Target customer: [who you ser…

Review the following business plan, idea, or decision and identify what I might be missing or getting wrong: What I'm planning to do: [describe your plan, idea,…

Create a sales call prep brief from the following information about an upcoming prospect meeting: Prospect name and company: [Name / Company] Source of the lead…

Write a professional project proposal based on the following details: Business name: [Your Business Name] Client name: [Client or Company Name] Project or servi…

Rewrite my pricing page copy to better communicate value and convert more visitors: Business type: [SaaS / service business / e-commerce / professional services…

Write professional responses to the following common sales objections for my business: Business type and what you sell: [describe your product or service] Prima…

What it helps with: Document any repeating business process so it can be done consistently — even by someone new. Use when: You need to write down how something…

What it helps with: Draft a clear, fair refund and return policy that protects your business and reads well to customers. Use when: You're putting your policy o…

Draft a business policy for the following: Business type: [your industry] Policy type: [return/refund policy / cancellation policy / late payment policy / appoi…

Create an onboarding checklist for the following: Who is being onboarded: [new employee / new client / new vendor / new team member] Business type: [your indust…

Summarize the following meeting notes into a clean, shareable recap: Meeting type: [team standup / client meeting / strategy session / vendor call / other] Date…

Privacy note: Email threads often contain names, contact info, contract details, or NDA-covered content. Before pasting, redact anything you would not want stor…

Privacy note: Contracts often contain confidential terms, names, addresses, and pricing. Before pasting, redact anything you would not want stored outside your …

What it helps with: Write a platform-ready social media post that grabs attention and drives action. Use when: You need to promote something on social media but…

Create a 7-day social media content calendar for the following business: Business type and what you sell: [describe your business in 1–2 sentences] Target audie…

What it helps with: Ask happy customers for a referral in a way that feels natural, not pushy — the highest-leverage growth channel for most SMBs. Use when: A c…

What it helps with: Brainstorm low-cost, creative ways to promote your business and get more customers. Use when: You feel stuck on marketing ideas or want fres…

Write a compelling product or service description for the following: Business type: [your industry] Product or service name: [what you're describing] Key featur…

Draft a monthly email newsletter for the following business: Business name and type: [your business] Month and any seasonal context: [month / upcoming holiday /…

What it helps with: Create a realistic, step-by-step marketing plan you can actually execute in the next 30 days. Use when: You want to be more intentional abou…

Write email subject line variations for the following campaign: Business type: [your industry] Email purpose: [promotion / announcement / newsletter / follow-up…

What it helps with: Write a high-converting marketing email for any campaign, launch, or re-engagement goal. Use when: You need to reach customers or leads by e…

Repurpose the following piece of content for use across multiple channels: Source content type: [blog post / video transcript / podcast notes / customer case st…

What it helps with: Turn a real customer success into a case study you can use on your website, in proposals, or as social media content — without it sounding l…

Write a blog post outline and draft introduction for the following: Business type: [describe your business] Target reader: [your ideal customer — who will read …

Write ad copy for the following paid advertising campaign: Platform: [Google Search / Facebook / Instagram / both Google and Facebook] Business type and what yo…

What it helps with: Draft a respectful, legally-aware termination letter and an outline for the in-person conversation. Use when: You've made the decision to le…

What it helps with: Write a professional, constructive performance review that gives employees clear feedback and a path forward. Use when: It's review season a…

Rewrite or improve the following performance review feedback to be clearer, more constructive, and more actionable: Employee role: [job title] Review type: [ann…

What it helps with: Build a clear, fair, and documentable performance improvement plan for an employee whose performance needs to change. Use when: Informal coa…

Write a welcome email and first-week overview for a new employee: Employee name: [First Name] Job title: [title] Start date: [date] Manager or point of contact:…

Write the following hiring communication: Which do you need? [offer letter / rejection email / both] If you need an Offer Letter, provide: Candidate name: [Firs…

What it helps with: Write a compelling job posting that attracts the right candidates and stands out. Use when: You're hiring for a role and need a well-structu…

Generate interview questions for the following role: Job title: [exact title] Business type: [your industry] Key responsibilities for this role: [2–4 main dutie…

Important: Employment policies are governed by federal, state, and local law, and rules change frequently. AI may produce out-of-date or incorrect state-specifi…

What it helps with: Get a clear picture of where your money goes each month, categorized and easy to review. Use when: Your expenses feel scattered and you want…

What it helps with: Make a clear, persuasive case for a business purchase — whether you need approval from a partner, investor, or just want to think it through…

Write a 3-email invoice follow-up sequence for an overdue invoice: Client name: [Client First Name or Company Name] Invoice amount: [$XXX] Invoice number: [INV-…

Break down the following business goal into a practical quarterly action plan: Business type: [your industry] The goal: [describe your goal in one clear sentenc…

Privacy note: Do not paste bank statements, account numbers, or detailed transaction records. Keep all amounts approximate or rounded. Treat AI chats like publi…

Privacy note: Keep revenue, customer count, and other metrics approximate. Do not paste full customer lists, employee names, or detailed financial statements. T…

Write a response to the following online review (Google, Yelp, or similar): Review type: [positive / negative / mixed] Paste the review text: [paste the review …

Write a re-engagement email for a customer who hasn't purchased or booked in a while: Business type: [salon / landscaping / retail / restaurant / professional s…

What it helps with: Announce a price increase to existing customers in a way that minimizes churn and maintains trust. Use when: You're raising prices and need …

Write a payment reminder email for an overdue invoice: Customer name: [First name or "Valued Customer"] Invoice amount: [$XXX] Days overdue: [7 days / 14 days /…

Write a professional response to a new customer inquiry for the following: Business type: [landscaping / dental practice / retail shop / HVAC / other] What the …

Write a follow-up email to a prospect who received a quote or proposal but hasn't responded: Business type: [contracting / consulting / home services / professi…

Write a post-service email asking a customer to leave a review or share feedback: Business type: [home services / retail / restaurant / professional services / …

Write a customer complaint resolution email for the following situation: Nature of the complaint: [late delivery / poor quality / billing error / rude staff / u…

What it helps with: Reduce no-shows and last-minute cancellations with a clear, friendly reminder that gives the customer everything they need. Use when: You ha…