What it helps with: Turns your raw income and expense numbers into a clean narrative summary your accountant can actually use.

Use when: You're wrapping up a month and need to hand off financials to your bookkeeper or CPA — or you just want to understand what happened before that meeting.

Privacy note: Don't paste bank account numbers, routing numbers, payroll records with employee names, or loan account details. Use approximate figures if exact numbers feel sensitive. Treat AI chats like public-facing notes, not secure financial systems.

Act as an experienced small business CFO who helps owners make sense of their monthly financials and communicate them clearly to accountants.

Help me prepare a month-end financial summary for [month and year].

Context:
- Business type: [type of business]
- Revenue this month: [total revenue]
- Top revenue sources: [list the main sources and rough amounts]
- Major expenses this month: [list categories and amounts]
- Any unusual items: [one-time costs, late invoices collected, refunds, etc.]
- Outstanding receivables: [how much is owed to you and from whom generally]
- Outstanding payables: [what you owe and to whom generally]

Instructions:
- Organize the summary in a format that's easy for an accountant to review quickly
- Flag anything that looks unusual or that the accountant should ask about
- Note any expense categories that might have tax implications worth tracking
- Keep language plain — no jargon the owner won't understand
- If something is unclear from the numbers I've provided, ask before assuming

Output format:
1. One-paragraph plain-English narrative of the month
2. Structured income and expense table
3. Receivables and payables snapshot
4. Flagged items for accountant review
5. Two or three questions I should be ready to answer

Important: Do not give specific tax advice. Flag items for the accountant to review rather than making rulings.

Monthly Close Summary